Consent letters are formal written communications in which a person or company is asked permission to act. These are used in different areas for work, study, or travel purposes. In the latter case, children must travel with only one of their parents.
For instance, children require a letter of consent from their parents to go on school trips. University students could ask the university for permission to do their internships, or workers could ask their bosses for permission to take a day off, among others.
How do I write a consent letter?
Like most letters, consent letters already have an established format. However, it may vary depending on the action for which you wish to request permission.
On the other hand, you can start from a general format and then edit it at your convenience. The main points a consent letter should express are the recipient’s address, the date of issue, the reason for the letter, and a cordial greeting adding the recipient’s name.
In the body of the letter, be clear about the purpose and add why consent is being given. All relevant and necessary points, such as the event, place, date, and name, should be included.
Finally, the sender’s name and signature should be added at the end of the letter. You can also add personal data, such as telephone numbers and e-mail addresses, so you can be contacted if you want to confirm the validity of the consent letter.
What would an example of a consent letter look like?
There are previously defined points that can help in drafting a consent letter. However, letter formats may vary depending on the reason. Some examples are explained below.
Consent letter from parents to the school for their children to go on a school field trip
In elementary school, it is common for schools to plan class trips for children to have fun or visit certain locations that could help them nurture their knowledge, such as visits to museums, zoos, or historical parks. A general format for this type of letter would be as follows:
Consent letter to miss classes for internships
Every college student must complete an internship to qualify for a degree. Many universities have certain requirements for students to be approved for internships.
One such requirement would be to fulfill a certain number of credit hours, so if a student is short of hours and has found an internship opportunity, they may choose to make a consent letter to the university.
However, this may not always be the case. The university may require the student to send a consent letter with the company’s details and the position they would be working in.
The university’s approval for internships is important because for a company to hire a student, the student must submit a letter stating their requirements were met to enter the company as an intern.
Consent letter to use the school auditorium
Other consent letters used today are those addressed to the school to use its facilities. Occasionally, it is desired to hold events within the school; these cannot be carried out without the authorities approval. An example of the format of this type of letter would be the following: