When the lease ends, it is necessary to notify the tenant of their eviction through a letter. When giving the notice to surrender the property, some landlords hesitate to formulate the right words.
Making eviction letters is simple. Here are the necessary guidelines to help you in this process.
What are eviction letters?
Eviction letters are legal notices that a landlord gives to a tenant to indicate that the property in which the tenant resides must be vacated. It must state the time required for the tenant to be ready to move out and vacate the rental property.
Eviction notices must be given in different installments. Usually, 90, 60, and 30 days before the termination date is stated in the lease.
If one of the parties wishes to break the lease before the scheduled date, the notice to vacate is still required.
Before surrendering and upon receipt of a notice to vacate, it is necessary to know and understand the laws relating to these procedures.
What are the grounds for the service of an eviction letter?
Letters of eviction or the end of a tenancy can be served for various causes, which should be detailed in the lease.
The issuance of an eviction letter for no reason is legal in some countries, but it is not the most common cause of eviction. These can occur for various reasons, such as when the landlord seeks to relocate a previous tenant to the property, wants to remodel, etc.
Eviction notices are frequently served when the lease is not to be renewed or is about to expire.
Another frequent cause for eviction is the tenant’s failure to comply with the guidelines outlined in the lease. That is, the place has become uninhabitable because of damage that the tenant inflicted and was not properly repaired.
It may also happen that the landlord has decided to sell the property or that it is about to be demolished.
How to write an eviction letter?
There are specific formats and considerations for this type of letter. It is important first to check the lease and the laws your state adheres to for eviction proceedings.
First, on the top-left side should be the sender’s information or, in this case, the landlord’s name, phone number, mailing address with city zip code, and the date of issuance of the letter.
Next, the reason for the letter (eviction) and the eviction report number should be indicated.
Subsequently, you must add the tenant’s information, such as full name, ID card (optional), the room’s address, and the expected date of eviction.
In the development part of the letter, it is necessary to start with a greeting and continue with the eviction notice and a summary of why the process is being carried out.
Emphasis should be made on what will happen to the security deposit that the tenant paid, whether it will be returned or only one of the parties will get it due to necessary repairs.
To finish the letter, it is advisable to add a space for the landlord’s signature and the expected date of eviction again. Below is a format that will help you to proceed with the request.