School can be a second home for young children. It happens to be where they spend the most time besides their home, so they are very familiar with those four colorful walls.
There are times when their stay in that second home may be interrupted due to various factors, and the child’s representative must submit a letter to their teacher explaining the reasons for their absence.
Why is it important to submit a letter to teachers regarding absence?
As human beings that they are, children often become ill or go through mishaps that prevent them from attending school, thus affecting their routine and education.
Missing a couple of classes does not sound like a big deal, but educational training plays a fundamental role in the development of children and will be a crucial factor in determining their future. It may be the case that on the day the child was absent, a vital subject was taught, and the child missed it.
Or, in any case, on the day of their absence, important assessments could have been given that would have impacted the child’s grades had they missed them.
Therefore, the absence explanatory letters will make the teacher understand the reasons for the absence and be more flexible in repeating an assessment or helping the student understand a missed topic, thus reaching the same level of progress as the rest of their class.
In the same way, the attendance cut may not be put into effect if the student’s absence is communicated in advance.
The letter could also be delivered to the school’s administration and not to the teacher, but since the child’s closest contact will be with their teacher, it is better to deliver these absence letters with them.
Aspects to keep in mind when making absence letters
Absence letters are considered to be among the simplest of letters. They do not involve a lot of protocol because they are addressed to an educational institution that already has most of the child’s information. But they must be properly worded to make the message clear.
At the top left, it is advisable to add the name of the recipient of the letter, who would be the teacher in this case. Consecutively, add the name of the educational institution, plus the address with the zip code and date of issuance of the letter.
Then, we can begin writing the body of the letter, starting with a cordial greeting. Remember that the letter can be written by either the child or the child’s representative. The reasons for the child’s absence should be added in the body of the letter.
It is important to include the dates the child was absent or the dates on which the child is scheduled to be absent and to apologize for their absence.
Suppose the child was absent due to illness or medical complications. In that case, it is a good idea to attach evidence that reaffirms or proves that the reasons for the absence are true and, likewise, to update the teacher on the child’s physical condition.
Finally, all that is needed is to say goodbye with a respectful greeting and add the signature, as well as methods of communication in case any questions regarding the letter or the child arise.
Below is a sample absence letter that can help you write your own. You can even use the same one, change the personal data, and that’s it!